How to Write a Resignation Letter

Writing an appointment or resignation letter has been the most traditional form of informing companies about further steps and is still followed through emails. When you send someone a ‘goodbye’, it’s better to say it politely and in the most heartfelt way, especially when talking to the human resources department of your workplace. Keeping the candidates’ efforts in mind, we have curated some sample ideas on how to write a resignation letter.

How to write a resignation letter

Before hopping on how to write a resignation letter, there’s so much more to know about job resignation letters, starting with why efficiently writing these letters is necessary. You might have heard people telling you – “it’s the most professional thing to do.” But why?

Writing efficient sample letters help candidates maintain a good impression in the workplace and seek a confident response from the human resources department. Moreover, resignation letter emails assist candidates in stating the facts and presenting the right attitude towards the company. A job resignation letter is necessary to put up an official “quit” in front of the department, but a good job resignation letter allows candidates to analyze the valid concern. Sometimes, it helps HRs understand the issues and come up with better solutions to hold their dedicated employees.

Job resignation letter email 

It’s good to know when to call it quits! Our guide on how to write a resignation letter will help you keep your resignation from becoming a blowing factor.

Checklist to start writing a job resignation letter

As you begin writing a resignation letter email, you first ask yourself when you want to leave. Follow the checklist if you are planning to resign from your present company:

• Mention the date when you will be resigning.

• Mention the company name from where you are resigning.

• Mention why you are willing to leave.

• Mention what last working day you are planning to serve.

• Mention your notice period as discussed with HR while joining.

• Appreciate and thank the company for the opportunity.

• Put your name and signature.

Job resignation letter sample – 1

Hello [boss/HR name],

Please accept this as a formal job resignation letter from my position as a __________ in ___________. According to the terms, I am willing to serve a notice period of ____ days with my last working date as _______________. 

I appreciate the time spent in this company and am happy to have found a good mentor and enthusiastic colleagues. However, I am excited to explore a new career path for my growth and share new experiences with a different industry. 

I would be happy to assist and train employees associated with the department during my notice period. It was a great time at __________, and I wish great laurels to come in the future. 

Thanks for understanding, 

[Name]

Job resignation letter sample – 2

Hello [boss/HR name],

I am writing this letter to inform you about my resignation from the position ___________ from the [name of the company] ______________. We had a wonderful time researching and finding solutions to the crazy challenges during my tenure. My team leaders and colleagues have always supported me throughout, making my work resilient. I am glad to have found a company that appreciates every individual and helps in polishing every skill set. My growth and success could never have been possible without a mentor like ________. 

I am willing to seek new opportunities outside of my comfort zone and pursue new heights as a [new designation] __________. I will be able to use my experiences from the past to achieve the best in the future. 

I am willing to serve a notice period of _____ days as discussed during the date of joining. During my dedicated notice, I would love to train the employees in my department to continue the work at the same pace after I leave. My last working date will be __________.

I would love to stay in touch with you in the future and keep learning. 

Thanks for understanding, 

[Name and signature]

We understand you are struggling to catch up with the right words or phrases while emailing your bosses or HRs. Our how-to guides will help you get all your answers, including our how to write a resignation letter guide to direct you with HR communication.